Shipping & Warehouse

Recommended Shipping

Davidson & Sons (D&S) Customs and Events
The D&S Event Logistics team will be pleased to assist you with your round-trip shipping and customs brokerage requirements to guarantee your materials arrive at the event on time. Our team will operate a service desk on-site at the Vancouver Convention Centre so we may assist you throughout the event, making your return shipping easy. The conference has been officially registered with the Canada Border Services Agency (CBSA) International Events & Convention Services Program (IECSP) so special duty & tax- free importation privileges and the unique Border-to-Show (BTS) service have been granted for the show. D&S is authorized by the CBSA to customs clear all exhibit and display materials into Canada for the event, and we are authorized to do this inside the exhibit hall using the unique “Border-to-Show” service.

For exhibitors arriving in Vancouver by plane or driving their own private vehicle with exhibit materials, please notify D&S a minimum of 2 weeks prior to your arrival so the necessary documentation can be prepared for your arrival.

Shipping Notes

  • For shipments < 100 Lbs. (i.e. a 50 Lb. box of flyers), we recommend a small parcel carrier (courier).
  • Canadian shipments (domestic) will not require customs processing so would be free of any customs processing charges.

Advance Warehouse

Davidson & Sons (D&S) Customs and Events
We recommend all exhibitor materials are sent to Vancouver prior to the move-in date be shipped to the Davidson & Sons Advance Warehouse. Please use the below ship to address and attached shipping label.

To avoid surcharges please ensure your shipment arrives between the target receiving dates of Aug. 9 – Sept. 9, 2019. Shipments received outside of this window will incur “Out of Target” surcharges. Shipments sent “C.O.D.” to the warehouse will not be accepted.

D&S will deliver advance warehouse shipments to the Vancouver Convention Centre loading dock during move-in. Please refer to the display contractor service kit (Levy Show Service) for on-site material handling information.

Warehouse Receiving Start Date: August 9, 2019
Warehouse Receiving Cut-Off Date: September 9, 2019 (Order Form must be received by this date)
Warehouse Receiving Hours: Monday – Friday | 9:00am – 3:00pm (excluding holidays)

DOWNLOAD the Shipping & Advance Warehouse Forms.


Go to other exhibitor information.