Host an Affiliate Meeting at World Sleep 2023
One of the best aspects of the World Sleep congress is the chance to meet in person with colleagues to discuss your work together. Over 15 organizations, research/writing groups, and committees – along with numerous ad-hoc gatherings – took advantage of the congress meeting space in Rome to hold affiliate meetings focused on their projects and specific areas of concern. World Sleep warmly welcomes its attendees to organize these meetings. Such gatherings are a rich reward of travel and do much to advance the sleep field as a whole.
The best way to secure your preferred space and time is to submit an application well before the congress dates. You can find the form linked below.
Download Affiliate Meeting Request Form
What are the available dates for affiliate meetings?
Space for affiliate meetings will be available Saturday, October 21, 2023 through Wednesday, October 25, 2023 at the World Sleep 2023 congress venue in Rio de Janeiro, Brazil. Availability of space may vary by day, depending on the scientific schedule.
Who is eligible for meeting space?
Affiliate meetings are primarily intended for private meetings among interested colleagues with a shared agenda. Associate Society Members of WSS are also welcome to organize affiliate meetings for business purposes or to share research specific to their society’s concern (subject to program committee approval).
Industry organizations and companies may also organize an affiliate meeting, but it must be private or invite-only and is subject to a rental fee for the space. If a company wishes to present science, it must apply for a spot in the industry symposium schedule or submit science as part of the regular program. Please contact [email protected] if you have any questions or concerns about your eligibility for meeting space at World Sleep 2023.
Is there a cost for affiliate meetings?
There is no cost for the space for non-profit groups or working groups wishing to meet. There is a rental fee for industry organizations and companies that wish to have a private meeting space for a limited time. (Rentals are typically for half-day or full-day durations.) Companies who wish to have a small meeting space suitable for business meetings and conferences can rent a private suite for the duration of the congress. Visit our sponsors and exhibitors page or contact Tyler at [email protected] for more information.
In any case, basic furnishing will be included (type of furnishing varying by room), but no AV can be guaranteed and no catering is included. These costs are the responsibility of the affiliate meeting organizer.