Exhibitor Toolkit

Thank you for choosing to participate in World Sleep 2023 in Rio! Please find the complete exhibitor manual available for download below and some highlights of important information. If you have any general questions about World Sleep, please contact Tyler at [email protected].

Download the Exhibitor Manual

The exhibitor toolkit for World Sleep 2023 in Rio is provided by TAO Assessoria, the exhibition services provider. 

Download the complete exhibitor manual.

With the event now close, several necessary forms must be submitted as soon as possible. Please contact Paula ([email protected]) with any questions regarding these forms. The forms are linked within the exhibitor manual.

Exhibition Hours

Monday, October 23, 20239:30am – 4:00pm
Tuesday, October 24, 20239:30am – 4:00pm
Wednesday, October 25, 20239:30am – 2:00pm

Exhibition Setup and Moveout Hours

Friday, October 208:00am – 11:00am
11:00am – 9:00pm
Official assembler only (PoliDesign)
Other assemblers
Saturday, October 218:00am – 9:00pmExhibition setup
Sunday, October 228:00am – 5:00pmExhibition setup
Wednesday, October 252:30pm – 9:00pmDismantling
Thursday, October 268:00am – 6:00pmDismantling

Lead Retrieval

The badge provider for World Sleep 2023, Expo Logic, also offers a lead retrieval app for license. (There are no official hardware scanners available this year.)

Learn more about the lead retrieval app: https://myexpoleads.expologic.com/index.cfm/forms/showCode/WSF2301EL

Order lead retrieval app: https://myexpoleads.expologic.com/index.cfm/forms/showCode/WSF2301EL

Catering Service

The Windsor hotel will provide all catering services for the congress, including for food and beverage at your booth. Certain snack items and beverages are currently available to order through the exhibitor guide. Please see the exhibitor guide for more detail.

Preferred Printer

TAO Assessoria is coordinating services for custom printing and sign-making. Please contact [email protected] with your needs (project description, quantity, etc.) to arrange a quote.

Bag Insert

Bag inserts must be 10″ by 16″ or less to fit in the bag. The bag insert may be double-sided. If you would like to do something outside of these guidelines, contact [email protected].

Final Program Advertisements

Final program advertisements must be submitted as soon as possible. Listed below are the specifications for the half-page and full-page advertisements:

Page size: 8.5″ wide x 11″ high (US Letter)
Live area: 8″ wide x 10.5″ high
Full color


Non-bleed ad size:

7.5″ wide x 10″ high (.5″ margins on left and right side, top and bottom)

Bleed ad size:

8.75″ wide x 11.25″ high (page size plus .125″ bleed on all sides)


7.5″(wide) x 4.875″(high)


  • Bleed marks required for bleed ads
  • The preferred file format is PDF, set to Print Quality
  • All files must be the correct size as listed above
  • All files and images must be at least 300 dpi

Exhibitor Registration

Exhibitors will receive a registration form for their staff and other attendees. The number of registrations is dependent on the size of booth and sponsorship. If you need a registration form or have questions about registration, please contact Tyler at [email protected].