The exhibitor toolkit for World Sleep 2022 in Rome is provided by Ega Worldwide Congress & Events and is hosted online at https://worldsleep2022.ega.it/.
Please contact World Sleep Society at [email protected] or [email protected] to be provided with the credentials to access the online toolkit.
Please contact Ega at [email protected] with any questions about special orders for goods or services, or if you have any question about the operation of the online toolkit.
Online Toolkit
The online toolkit contains information regarding:
- Venue rules and regulations
- Fire declaration (required)
- Customs clearance, shipping, and storage providers
The following items and services are ordered directly through the toolkit website. Please note that orders for many items are due February 11, 2022.
- Booth and furniture rentals
- Audiovisual equipment rental
- Cleaning, porterage, and other staff services
- Electricity and lighting services
- Direct internet services (note: the venue will have complimentary wi-fi for everyone in attendance, but direct and private connections can be purchased)
- Basic catering orders for sandwiches, snacks, beverages, etc.
Exhibition Hours
| Monday, March 14, 2022 | 9:30am – 4:00pm |
| Tuesday, March 15, 2022 | 9:30am – 4:00pm |
| Wednesday, March 16, 2022 | 9:30am – 2:00pm |
Exhibition Setup and Moveout Hours
| Friday, March 11 | 10:00am – 8:00pm | Exhibition setup for island booths |
| Saturday, March 12 | 2:00pm – 8:00pm | All other exhibitors setup |
| Sunday, March 13 | 7:00am – 9:00pm | Exhibition setup |
| Wednesday, March 16 | 2:30pm – 11:59pm | De-rig and moveout |
| Thursday, March 17 | 12:00am – 2:00am | De-rig and moveout |
Catering Service
World Sleep 2022 will have a catering service contracted for the event that can take custom orders. Basic items like sandwiches, snacks, and beverages can be placed through the online toolkit.
Preferred Printer
World Sleep 2022 has preferred printer for paper materials items like bag inserts and banners. Please contact [email protected] and [email protected] with your needs.
Bag Insert
Bag inserts must be 9″ by 12″ or less to fit in the bag. The bag insert may be double-sided. If you would like to do something outside of these guidelines, contact [email protected].
Final Program Advertisements
Final program advertisements are due to World Sleep Society by December 31, 2021. This is a hard print deadline. Listed below are the specifications for the half-page and full-page advertisements:
Page size: 8.5″ wide x 11″ high (US Letter)
Live area: 8″ wide x 10.5″ high
Full color
FULL-PAGE AD
Non-bleed ad size:
7.5″ wide x 10″ high (.5″ margins on left and right side, top and bottom)
Bleed ad size:
8.75″ wide x 11.25″ high (page size plus .125″ bleed on all sides)
HALF-PAGE AD
7.5″(wide) x 4.875″(high)
FILE SPECIFICATIONS
- Bleed marks required for bleed ads
- The preferred file format is PDF, set to Print Quality
- All files must be the correct size as listed above
- All files and images must be at least 300 dpi
Exhibitor Registration
Exhibitors have received a registration form. The number of registrations is dependent on the size of booth and sponsorship. Exhibitor registration forms must be submitted to World Sleep Society by February 1, 2022 at the latest. If you need a registration form or have questions about registration, please contact Tyler at [email protected].
Lead Retrieval
World Sleep 2022 will use a lead retrieval system. Software will be available for purchase and scanners available to rent on site. Please contact Tyler at [email protected] with any questions or if you are interested in using the system.