Exhibitor Toolkit

The exhibitor toolkit for World Sleep 2022 in Rome is provided by Ega Worldwide Congress & Events and is hosted online at https://worldsleep2022.ega.it/.

Please contact World Sleep Society at [email protected] or [email protected] to be provided with the credentials to access the online toolkit.

Please contact Ega at [email protected] with any questions about special orders for goods or services, or if you have any question about the operation of the online toolkit.


Online Toolkit

The online toolkit contains information regarding:

  • Venue rules and regulations
  • Fire declaration (required)
  • Customs clearance, shipping, and storage providers

The following items and services are ordered directly through the toolkit website. Please note that orders for many items are due February 11, 2022.

  • Booth and furniture rentals
  • Audiovisual equipment rental
  • Cleaning, porterage, and other staff services
  • Electricity and lighting services
  • Direct internet services (note: the venue will have complimentary wi-fi for everyone in attendance, but direct and private connections can be purchased)
  • Basic catering orders for sandwiches, snacks, beverages, etc.


Exhibition Hours

Monday, March 14, 2022 9:30am – 4:00pm
Tuesday, March 15, 2022 9:30am – 4:00pm
Wednesday, March 16, 2022 9:30am – 2:00pm


Exhibition Setup and Moveout Hours

Friday, March 11 10:00am – 8:00pm Exhibition setup for island booths
Saturday, March 12 2:00pm – 8:00pm All other exhibitors setup
Sunday, March 13 7:00am – 9:00pm Exhibition setup
Wednesday, March 16 2:30pm – 11:59pm De-rig and moveout
Thursday, March 17 12:00am – 2:00am De-rig and moveout


Catering Service

World Sleep 2022 will have a catering service contracted for the event that can take custom orders. Basic items like sandwiches, snacks, and beverages can be placed through the online toolkit.


Preferred Printer

World Sleep 2022 has preferred printer for paper materials items like bag inserts and banners. Please contact [email protected] and [email protected] with your needs.


Bag Insert

Bag inserts must be 9″ by 12″ or less to fit in the bag. The bag insert may be double-sided. If you would like to do something outside of these guidelines, contact [email protected].


Final Program Advertisements

Final program advertisements are due to World Sleep Society by December 31, 2021. This is a hard print deadline. Listed below are the specifications for the half-page and full-page advertisements:

Page size: 8.5″ wide x 11″ high (US Letter)
Live area: 8″ wide x 10.5″ high
Full color


Non-bleed ad size:

7.5″ wide x 10″ high (.5″ margins on left and right side, top and bottom)

Bleed ad size:

8.75″ wide x 11.25″ high (page size plus .125″ bleed on all sides)


7.5″(wide) x 4.875″(high)


  • Bleed marks required for bleed ads
  • The preferred file format is PDF, set to Print Quality
  • All files must be the correct size as listed above
  • All files and images must be at least 300 dpi


Exhibitor Registration

Exhibitors have received a registration form. The number of registrations is dependent on the size of booth and sponsorship. Exhibitor registration forms must be submitted to World Sleep Society by February 1, 2022 at the latest. If you need a registration form or have questions about registration, please contact Tyler at [email protected].


Lead Retrieval

World Sleep 2022 will use a lead retrieval system. Software will be available for purchase and scanners available to rent on site. Please contact Tyler at [email protected] with any questions or if you are interested in using the system.