Frequently Asked Questions: Abstracts

Don’t see your question answered here? Contact Angie Granum at [email protected] with any questions about abstract presentations at the World Sleep congress in Rome.


Last Updated October 9, 2023


Is there a limit on how many presentations an individual can present?

Each individual is limited to a single oral abstract presentation for the congress. For poster presentations, each individual is limited to a single presentation per poster hall session.


Does the presenter have to register?

Yes. Unfortunately, the congress is unable to provide honoraria or reimbursements for speaker travel or registration fees.


Can I have my poster printed in Rio?

Yes. Please visit the following page for more information and to order a print: https://worldsleepcongress.com/print-your-poster-abstract. Orders are due Sunday, October 15.


How can I hang my poster on the poster board?

There will be clips on the board for you to hang the poster. You can also tape the poster to the board.


What is the required word count for the abstract?

The maximum word count for an abstract is 500 words. It must include the following sections: introduction, materials and methods, results, conclusions, and acknowledgments.


What are the printed poster guidelines?

  • The poster surface area is 1 meter (3 feet) wide by 2 meters (6 feet) tall. The final size of the poster can be determined by each author.
  • Each poster must have a top label indicating the title of the paper, the names of the authors and their affiliations.
  • The size of the font characters for the title should be large enough to be viewed at a distance of 2 meters (6 feet).
  • Tape will be provided for you to affix posters to the display boards. Other adhesive methods may be accepted if brought in by the author.
  • Authors may hand out information sheets to those viewing the poster.
  • Charts, drawings, and illustrations may be used within the poster.
  • Posters should be printed on paper or laminated paper. Do not use heavy cardboard or other heavy materials for mounting.
  • “Introduction” and “Conclusion” sections are preferred. When feasible, use graphs for demonstrating qualitative relationships, tables of precise numerical values. Photographs should be printed on non-glossy matte finish paper.
  • Do not mail poster presentations to the convention center.
  • Do not fold posters. Instead, transport the poster in an appropriate container.
  • World Sleep Society staff and/or volunteers will be present to assist with locating poster boards and mounting.
  • The cost of printing the poster is the responsibility of the author(s).
  • Oral abstract presentations may not be repeated with a poster presentation (with the exception of Young Investigator Award recipients).
  • Final date and time of presentation will be announced in August 2023 and September 2023 based on time of abstract submission.
  • Poster numbers will not be assigned until September 2023. Numbers will be communicated via forthcoming email.
  • Questions can be sent to [email protected].


Will posters need to be uploaded to a congress website?

No. The physical poster is brought to the congress. We do not ask for a copy to be uploaded to our system.


Will there be a virtual component to this year’s congress?  If so, what are the requirements?

There will be no virtual attendance or presentations at World Sleep.


What is the expectation of the poster presenter?

Each poster abstract will be assigned to a poster hall session during which the presenter must be present to answer questions about and discuss their research.


With there be an audio or video component? Is this mandatory?

Oral abstract presentations will be recorded if the speaker’s consent is granted. The recording includes the presentation slides and the audio. Recorded sessions are released on demand and available for purchase after the congress.


Will the abstract be published?

All accepted abstracts are published in a Sleep Medicine journal supplement.


Are case studies acceptable for abstract presentations?

The World Sleep congress allows presentations of case studies. Submissions are subject to the same review process as for abstracts, and historically case study submissions have scored lower. However, World Sleep welcomes such presentations when they are scientifically informed and have the potential to generate productive discussion.